SoftCo Compliant Archive provides document capture, secure storage, fast retrieval and full lifecycle management, automating a wide range of processes throughout your organization. The solution is SÄHKE2 certified and incorporates Content Addressable Storage (CAS) and Digital Fingerprint technology ensuring all content meets regulatory compliance obligations such as GDPR and AML.
SoftCo Compliant Archive provides intelligent storage and powerful search tools for vast quantities of multiple document types (paper, email, PDF, XML, EDI etc.) stored securely with strict access control. SoftCo Compliant Archive indexes and categorizes all of your documents at capture stage and the platform’s CAS technology ensures that they are instantly available on fast magnetic media while also meeting regulatory compliance obligations.
SoftCo Compliant Archive provides full lifecycle management of all documents, from initial storage, to search and retrieval, auditing and reporting, through to the option to digitally ‘shred’ documents at the end of the defined lifecycle based on precise criteria in accordance with GDPR regulations.
With SoftCo Compliant Archive you:
- Capture and securely store large quantities of information.
- Ensure regulatory compliance with digital fingerprinting technology.
- Restrict access to documents with multi-layered protection.
- Index and rapidly retrieve documents using CAS technology.
- Manage your documents across their entire lifecycle.
- Dramatically reduce preparation time for audits.
“With SoftCo Compliant Archive we have a system capable of fully managing our document lifecycles, ensuring we always meet compliance obligations.“
Birgit Smith, Utmost Worldwide
How does SoftCo Compliant Archive work?
Data Capture
Capture and store all paper, PDF, and electronic documents in one secure location.
Fast Search and Retrieval
Provide compliant fast search and retrieval with Content Addressable Storage technology.
Multi layered Security
Strict configurable access control and encryption security, to meet the stringent regulatory requirements.
Document Authenticity
Digital Fingerprint technology ensures authenticity and full audit trail of original documents.
Full Lifecycle Management
Comprehensive lifecycle management from storage, to retrieval, auditing and intelligent archive.
GDPR Retention/Digital Shredding
Configurable GDPR Retention Workflow based on retention criteria.
Seamlessly store and rapidly retrieve all of your documents
-
Capture
SoftCo Compliant Archive provides an ISO 27001 certified central repository for storing all of your documents across your organization, from HR documents to vendor contracts to TAX/VAT forms. The platform handles documents in a variety of formats including paper, email, PDF, XML and EDI.
-
Fast CAS Retrieval
SoftCo Compliant Archive’s Content Addressable Storage capabilities, built on a standard Microsoft infrastructure using fast magnetic media, ensure all of your documents are indexed and categorized at the time of capture, creating a compliant and flexible fast search and retrieval process.
-
Single Instance Storage
Powered by Single Instance Storage technology, the system prevents any duplicate files from being stored, which maximizes processing speeds and further enhances your search and retrieval process.
Create a compliant and secure intelligent archive
-
Security
SoftCo Compliant Archive secures your documents by restricting access and permissions. Your business users must enter unique login details in order to access the archive. Permissions are also restricted through PDF controls over editing, copying and printing of documents. Encryption technology provides the option to comprehensively protect the archive to further meet the stringiest regulatory requirements.
-
Unique Digital Fingerprint
Unique Digital Fingerprint technology ensures the authenticity of original, unaltered documents and provides a full audit trail over the entire lifecycle. The audit trail gives full transparency over who, how, and when the information was captured, retrieved and processed. This functionality is vital for regulatory compliance and SoftCo Compliant Archive is SÄHKE2 certified. Comprehensive audit trails reduce the time required to prepare for both internal and external audits.
Manage your documents throughout their entire lifecycle
-
Document Lifecycle Management
SoftCo Compliant Archive delivers fully automated lifecycle management for all of your documents, including vendor contracts, from initial storage, to search and retrieval, auditing and reporting, right through to renewal, in the case of contracts. Where documents have defined lifecycles the solution incorporates intelligent digital shredding.
-
GDPR Retention Workflow
All information is stored in the SoftCo Compliant Archive in compliance with all regulatory requirements including SÄHKE2 and ISO 27001. With GDPR Retention Workflow, your documents are retained or removed from storage and digitally shredded. The workflow is configurable depending on retention dates, the purpose of keeping a document or the subject’s consent for keeping personal data. SoftCo Compliant Archive sets alerts for documents expiring beyond their retention policy.
