SoftCo was LIVE in all 70 Finnish Government departments by March 2020, on schedule. The final number of departments increased to 73 and was still achieved within the timeline.

SoftCo10 is transforming Finnish Government procurement to a ‘best in class’ electronic ordering and invoice processing system. The reform creates a unified operating model for all departments of the Finnish Government, replacing the old service solutions, Rondo and Tilha.

SoftCo10 automates the complete procure-to-pay lifecycle, from online requisitioning, catalog management and vendor ‘punch-outs, to receipting, automatic matching and email and mobile approvals. The project included over 50 integrations with different systems in each Government department, in addition to the Government’s central SAP system.

Handi incorporates SoftCo Vendor Management and the portal enables vendors to maintain catalogs, receive and confirm orders and track the status of invoices directly through the portal. The Portal manages all vendor registration and maintenance operations. Vendors are invited to register on the Portal and must submit all required information before Palkeet activates and approves the vendor as a Portal user.

The Handi service is part of the Finnish Government’s overall digitalization strategy. SoftCo10 is the common procurement and invoice processing solution for all departments of the Finnish Government, centralizing vendor management, standardizing the procurement model and automating the processing of purchase invoices. This will save millions of euro each year in increased efficiencies.

According to The National Board of Police “by increasing invoice automation alone, it is estimated that annual savings of 800,000 euros will be achieved” in its department alone. The National Land Survey of Finland went LIVE with Handi in January 2019. Analysis confirmed that an automated invoice costs the National Land Survey of Finland 82 cents to process, while the manual process cost is approximately €4.13 per invoice. This represents an 80% cost reduction and does not include the working time saved from employees handling invoices.